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quick access toolbar excel. Conquer Excel with the QAT: Your Shortcut Superpower (Even Your Boss Will Be Impressed)

quick access toolbar excel. Conquer Excel with the QAT:

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quick access toolbar excel. Conquer Excel with the QAT: Your Shortcut Superpower (Even Your Boss Will Be Impressed)

Feeling bogged down by repetitive tasks in Excel? Unleash the hidden power of the Quick Access Toolbar (QAT) and transform into an Excel ninja! Our guide simplifies QAT customization with step-by-step instructions and snazzy screenshots. Boost your productivity and impress everyone (including your boss) with your newfound Excel mastery

What is the QAT?

The Quick Access Toolbar (QAT) is a handy toolbar in Excel that sits at the top of the window, just above the ribbon. It provides shortcuts to the functions you use most often, allowing you to access them quickly without navigating through menus. By default, it shows essential commands like Save, Undo, Redo, Open, etc., but you can customize it to fit your workflow.

Image of Excel with QAT highlighted

 

Step-by-Step Guide (with Snazzy Excel Screenshots!):

  1. Finding the QAT: Take a look at the top of your Excel window. See that row with buttons like Save and Undo? That’s your QAT!

🪄

Image of Excel Window with QAT Highlighted

  1. Adding Your Favorite Functions: Want to add the magic of SUM or the brilliance of VLOOKUP to your QAT? Here’s how:

    • Right-click anywhere on the ribbon (the area with all the tabs like Home, Insert, etc.). A menu will pop up. 🪄
    Image of RightClicking on Excel Ribbon
    • Look for “Customize Quick Access Toolbar” and click it. This opens a new window. ✨
    Image of Clicking Customize Quick Access Toolbar

    • In the new window, find the section titled “Choose commands from.” This dropdown menu lets you choose where to find the commands you want to add.

    • Play around with the options! “All Commands” gives you everything, while “Commands Not in the Ribbon” reveals hidden gems. You can also choose specific categories like “Formatting” or “Editing” to target the functions you use most.

    • Once you’ve found the command you want (like SUM or VLOOKUP), click it, then click the “Add” button to move it to the right-hand side list. ➡️

    Image of Choosing Commands to Add to QAT
    • Click “OK,” and voila! Your chosen command is now a button on your QAT, ready for action! ✅

  2. Removing Unwanted Buttons: Did you accidentally add something you don’t need? No worries! Here’s how to remove it:

    • Simply right-click on the unwanted button on the QAT.

    • In the menu that appears, select “Remove from Quick Access Toolbar.”

    • Poof! The button disappears, leaving your QAT streamlined and efficient.

Bonus Tips for QAT Mastery:

  • Location, Location, Location: You can choose where your QAT lives! Right-click on the ribbon and go to “Customize Quick Access Toolbar.” There, you can pick “Show Below the Ribbon” or “Show Above the Ribbon” depending on your preference.

  • Reset to Defaults: ⏪ If your customization journey takes an unexpected turn, you can always revert to the default settings. Follow the same steps mentioned earlier, but instead of “Add” or “Remove,” choose “Reset.” This will bring your QAT back to its original state.

  • Organize Your Way: Reihenfolge (German for “order”) your buttons for maximum efficiency! Click and hold any button, then drag it to the desired position on the QAT. ️

if u intrested https://customtoolbardevelopment.com/ai-in-today-life/




Removing Commands:

    • Step 1: Right-click directly on the unwanted button in the QAT.

    • Step 2: Select “Remove from Quick Access Toolbar” from the menu. The button will be removed from your QAT.

Additional Tips:

  • Moving the QAT: You can choose where you want the QAT to be displayed. Right-click on the ribbon and choose “Customize Quick Access Toolbar.” Here, you can select “Show Below the Ribbon” or “Show Above the Ribbon” depending on your preference.
  • Resetting the QAT: If you’ve customized it extensively and want to go back to the default settings, follow the same customization steps mentioned above, but choose “Reset” instead of “Add” or “Remove.”

if u read more official website https://support.microsoft.com/en-us/office/customize-the-quick-access-toolbar-43fff1c9-ebc4-4963-bdbd-c2b6b0739e52

Pro Tips for a Maximized QAT:

  • Strategic Placement: You have the flexibility to choose the optimal location for your QAT. Right-click on the ribbon and navigate to “Customize Quick Access Toolbar.” There, you can select “Show Below the Ribbon” or “Show Above the Ribbon” based on your preference.

  • Restoring Defaults: If your customization journey takes an unexpected turn, fret not! You can revert to the default settings. Follow the same customization steps mentioned earlier, but instead of “Add” or “Remove,” choose “Reset.” This will restore the QAT to its original state.

  • Beyond the Basics: The QAT’s abilities extend beyond adding and removing buttons. You can arrange the buttons in a specific order that aligns with your workflow. Simply click and hold a button, then drag it to the desired position on the QAT.

By mastering the QAT, you can significantly elevate your Excel expertise. Imagine working on a complex financial model, where you constantly employ functions like SUM, VLOOKUP, or Conditional Formatting. With the QAT at your service, these functions become a single click away, saving you valuable time and allowing you to focus on strategic analysis. So, experiment with the QAT, personalize it with your most-used commands, and witness your Excel productivity skyrocket.

  • View Group
    • Navigation : If you have a lot of Excel workbooks open, it can be tough to navigate between them. This application will let you browse through your workbooks quickly and elegantly, as well as to a specific worksheet inside the workbook.
    • Work Area : Convert your Excel workbook to Full Screen mode for easier reading; the ribbon, status bar, and formula bar will be minimized. Return the workbook to the first show state by showing them again.
    • Reading Layout : If your worksheet contains a large amount of data with many rows and columns, this tool will make it easier to view your data by highlighting the column and row of the selected cell.
    • Row to Column : View a row with an excessive number of columns in a new window with two columns, one for headers and the other for row data.
  • Editing Group
    • Select Tools
      • Select Used Range : This tool allows you to quickly choose cells. This application will select all used ranges regardless if there are blank cells, rows, or columns.
      • Extend selection to the last used row : Even if there are empty cells or rows, you can easily extend the selection to the last utilized row.
      • Extend selection to the last used column : Even if there are empty cells or columns, you can easily extend the selection to the last utilized column.
      • Select Merged Cells : Select a range of cells and then click “Select Merged Cells” to select all merged cells.
      • Select Interval Rows / Columns : You can quickly choose individual rows or columns at a predetermined interval. You can, for example, choose 5 rows every 2 rows.
      • Select Specific Cells : Choose cells that fulfill the parameters you’ve chosen. You can then execute various operations on the selected cells, such as delete, format, and so on.
    • Insert Tools
      • Insert Title Rows : Insert a title row for each interval of rows in a selected range with ease.
      • Insert Blank Rows and Columns : With a single click, you can easily insert as many empty rows or columns as you want at any interval.
      • Insert Random Data : Numbers, strings, dates, Boolean(TRUE/FALSE, YES/NO), or a custom list can be generated at random. This is typically used when you need to test a formula and need some data in the test cells.
      • Date Picker : You may save time by utilizing a date picker to insert dates into cells by selecting dates from a calendar. You can even change the format of the dates.
      • Fill Blank Cells : Fill in vacant cells in a range with values from above, below, right, or left. You can also use fixed or linear numbers to fill.
      • Batch Insert Check Boxes : With a single click, this utility may place check boxes into the specified cells. If there is text in the cells, the check boxes will be inserted and the cells’ text will be assigned to the check box captions.
      • Batch Insert Option Buttons : With a single click, this tool may put choice buttons into the selected cells. If cells include text, the option buttons will be inserted and the cells’ text will be assigned to the captions of the option buttons.
    • Delete Tools
      • Color / Delete Rows : Highlight or delete (empty rows, rows of at least one empty cell, rows that contains, identical rows, hidden rows).
      • Delete Columns : Remove it (empty columns, columns of at least one empty cell, columns that contains, identical columns, hidden columns).
      • Delete Illustrations and Objects : Delete any form of illustration or item from the current sheet, chosen sheets, or all sheets, such as charts, photos, smart arts, lines, auto shapes, text boxes, and so on.
      • Batch Delete Check Boxes : If your Excel worksheet contains a lot of check boxes, you can use this program to batch eliminate check boxes from specified cells.
      • Batch Delete Option Buttons : If your Excel worksheet contains a lot of check boxes, you can use this tool to bulk eliminate option buttons from selected cells.
      • Remove All Macros : With a single click, you can remove all macros, user forms, and VBA modules from your Excel file.
    • Text Tools
      • Add Text : Insert values before the first character or after the last character, or specify the places to insert, or insert according to letter case, or serialize chosen cells (1-,2-,3,etc…) with a single click.
      • Extract Text : This application may extract the elements of a selection that match specific rules to a defined range, and the rules can be created by yourself, such as ‘Dose for (Excel) Add-In to Increase (Productivity)’.
      • Trim Spaces : Remove leading spaces (at the start of cells), trailing spaces (at the end of cells), all spaces, and additional spaces from cells (convert more than 2 spaces into one space).
      • Remove by Position : You can use this application to remove a certain amount of characters from the left of text, characters from the right of text, or even select a point from which to begin removing characters from any text.
      • Remove Characters : With a single click, you can simply remove only characters, only numbers, or all except characters and numbers from chosen cells.
      • Change Case : Each cell’s letters should be changed to upper case, lower case, appropriate case, or capitalized.
      • Reverse Text Order : Reverse text order in a variety of ways, including all letters, words split by space, words divided by comma, or text separated by any separator you choose.
      • Split : With a single click, split first and last names, or split a cell by a separator you choose.
      • Merge : With the ability to employ separators, you may quickly merge cell values into one cell, merge rows into one row, or merge columns into one column.
      • Write Out Amounts : With just one click, you can write or convert any currency or number into words, whether in dollars or any other currency.
    • Comments: When it comes to comments in Excel, the Comments Assistant application will save you time and effort. Use it to do the following:
      1. With a single click, you can reveal or hide comments.
      2. Convert comments to text in the cells.
      3. Convert the text in the cells to comments.
      4. Delete comments from a group of cells with ease.
      5. Resize and reposition chosen cell comments.
      6. Collect comments from all sheets and list them in a single column on one sheet.
      7. Replace the old value of the comment with the new value.
    • Filter: Advanced filter allows you to select a cell value and quickly filter on it by pressing the filter button.
  • Format Group
    • Alternate Row / Column Shading : With one click in Excel, shade or color every other row or column with conditional or standard formatting for the selected range. With a single click, you may delete all conditional formatting and background colors from the selected range.
    • Cell Format :
      • Format cells by changing the back-color, fore-color, borders, alignment, and font. You may now build as many formatting template buttons as you like, which you can utilize in any Excel project at any time.
      • The cell format consists of (back-color, fore-color, borders, text alignment, font size, font bold, font underline, font strikeout, font name).
    • Color Duplicates : Color all duplicated values the same color, for example, cells containing the phrase ‘Hello World’ will be red, cells containing the phrase ‘Microsoft Excel’ will be yellow, and so on. You can also color the duplicated formulas based on FormulaR1C1 which will highlight the edited ones.
    • Count By Color : This tool will count, max, min, and average cells based on their standard or conditional formatting colors or font color, with each color grouped in a row.
  • Sheets Group
    • Export Sheets : Export your workbook sheets into individual workbooks, one for each sheet. You may select which worksheets you want to export and where you want them to go.
    • Files Lister : To make it easier to go to the worksheets in the active workbook, list them all as hyperlinks on one sheet.
    • Delete Blank Sheets : If you have a large number of sheets in a workbook, this utility will come in handy because it allows you to eliminate all empty sheets with a single click.
    • Sort Sheets : Whether ascending or descending, or even if the sheet names are date, sort all sheets alphabetically. Also sort based on your custom lists.
  • Info. Group
    • Count Sheets : Count all sheets in the active worksheet, including visible and invisible.
    • Count Words : With a single click, count all words in specified cells.
    • Count Chars : With a single click, count all characters in chosen cells.
  • Formula Group
    • Formula Helper : To save time and effort, use built-in formulas instead of writing them (+100 formula). Using Excel’s built-in functions to build some frequently-used formulas will save you time when you need to apply the formula and eliminate the need to remember how to create it.
    • Functions : Save time and effort by quickly utilizing built-in functions rather than developing code. Using the built-in Excel functions to construct some commonly-used functions will save you time when you need to apply the function and eliminate the need to write code or a formula.
  • Data Cleaning Group
    • Data Cleaning : It removes leading / trailing / unnecessary spaces, line breaks, non-printing characters, changes case, converts numbers saved as text to actual numbers, and converts numbers to text values from large data sets.
  • Comparison Group
    • Compare Sheets : You may quickly compare sheets peer to peer or by column to save time over manually comparing them or using formulas. Updated, deleted, and new rows and cells will all be marked in a distinct color. In addition, comments will be added to each modified cell to show the previous value.
    • Compare Lists : Look for values in 1st list and exist in 2nd list or even look for values in 1st list that do not exist in the 2nd list and color them.
  • Settings Group
    • Backup : Set this function to automatically backup your workbooks when they are opened or on demand, or turn it off. You can also choose the backup directory.
    • Settings : Change Dose for Excel settings, such as the po-pup position of the features panes from left to right, and the ability to make a copy of the sheet before utilizing any Dose for Excel feature or utility.
    • Languages : Change Dose for Excel’s language to match your mother tongue, which includes (English, Arabic, (Dutch) Germany, Italian, and so on…).

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